diff --git a/admin/app/jobs/run_download_job.ts b/admin/app/jobs/run_download_job.ts
index 5fad2b6..8a219e9 100644
--- a/admin/app/jobs/run_download_job.ts
+++ b/admin/app/jobs/run_download_job.ts
@@ -147,13 +147,40 @@ export class RunDownloadJob {
               // Only dispatch embedding job if AI Assistant (Ollama) is installed
               const ollamaUrl = await dockerService.getServiceURL('nomad_ollama')
               if (ollamaUrl) {
-                try {
-                  await EmbedFileJob.dispatch({
-                    fileName: url.split('/').pop() || '',
-                    filePath: filepath,
-                  })
-                } catch (error) {
-                  console.error(`[RunDownloadJob] Error dispatching EmbedFileJob for URL ${url}:`, error)
+                // Respect the global ingest policy. Under Manual, record the file
+                // as pending_decision so the KB panel surfaces the per-file Index
+                // affordance (PR #909) instead of silently auto-embedding behind
+                // the user's back. Unset is treated as Always to preserve legacy
+                // behavior — mirrors rag_service.ts:1587-1588.
+                const { default: KVStore } = await import('#models/kv_store')
+                const { default: KbIngestState } = await import('#models/kb_ingest_state')
+                const policyRaw = await KVStore.getValue('rag.defaultIngestPolicy')
+                const policy: 'Always' | 'Manual' = policyRaw === 'Manual' ? 'Manual' : 'Always'
+
+                if (policy === 'Manual') {
+                  try {
+                    // firstOrCreate so a re-download doesn't demote an existing
+                    // indexed/failed row — user keeps prior state and can re-index
+                    // explicitly from the KB panel if they want fresh content.
+                    await KbIngestState.firstOrCreate(
+                      { file_path: filepath },
+                      { file_path: filepath, state: 'pending_decision', chunks_embedded: 0 }
+                    )
+                  } catch (error) {
+                    console.error(
+                      `[RunDownloadJob] Error recording pending_decision state for ${filepath}:`,
+                      error
+                    )
+                  }
+                } else {
+                  try {
+                    await EmbedFileJob.dispatch({
+                      fileName: url.split('/').pop() || '',
+                      filePath: filepath,
+                    })
+                  } catch (error) {
+                    console.error(`[RunDownloadJob] Error dispatching EmbedFileJob for URL ${url}:`, error)
+                  }
                 }
               }
             } else if (filetype === 'map') {