`computeFileWarnings()` previously caught all errors and returned an empty
map, which the frontend rendered as "every file is healthy" — reintroducing
exactly the silent-failure mode this surface exists to expose.
Return `{ ok, warnings }`; flip `ok: false` from the catch. KB modal renders
an inline amber notice under the Stored Files header when `ok === false`,
leaving per-row warning rendering untouched. Transient failures self-heal on
the next 30s poll; no toast spam.
Surfaces two silent failure modes that the prior binary
"any-chunks-in-Qdrant ⇒ embedded" check could not distinguish from
healthy ingestion:
- **Warning A — Zero-chunk file** (file_size > 100 MB, chunks = 0)
Fires on video-only / image-only ZIMs (`lrnselfreliance_en_all`,
TED talks, etc.) that the pipeline completes "successfully" with no
extractable text. AI Assistant literally cannot reference these.
- **Warning B — Partial-embed stall** (chunks < 50% of expected from
the ratio registry). Surfaces the simple_wiki "266 of 600,000 chunks"
case observed during NOMAD1 ingestion testing — previously these
looked identical to fully-completed embeds in the UI.
Both warnings render only when their condition is met (silent by
default; noisy only on real problems).
Base is `feat/kb-ratio-registry` (#891) because Warning B's "expected
chunks" estimate comes from `KbRatioRegistry.estimateChunks()`. GitHub
fast-forwards to `rc` once #891 merges.
- `app/utils/kb_warning_decision.ts` — pure `decideWarnings(inputs)`
with thresholds (`100 MB`, `0.5×`) as exported constants. 10 unit
tests cover the healthy case, both warnings, the under/at/over
boundary, the registry-miss suppression, and the video-only registry
case (`expectedChunks: 0` correctly skips Warning B).
- `RagService.computeFileWarnings()` — single Qdrant scroll tallies
chunks per source, filesystem walk fills in zero-chunk files,
ratio registry estimates the expectation, decision function emits.
- New endpoint `GET /api/rag/file-warnings` returns
`Record<source, FileWarning[]>` (sources with no warnings are
omitted, so the frontend can `warnings[source] ?? []` for clean
defaults).
- KB modal: warnings render inline under the file name as amber-tinted
pills. Polled every 30s alongside the existing health check.
- Warning C — chunks skipped due to length. PR #890 (#881 fix) prevents
the silent drop at the embed boundary, so the underlying condition
shouldn't fire anymore. If we still want to surface "we truncated
N chunks to fit", that needs separate `skipped_count` tracking in
EmbedFileJob — a Phase 2 follow-up.
- Suppressing Warning B during active mid-ingestion. The user can cross-
reference the Processing Queue to know it's in-flight; suppressing
warnings while a job runs would mask real stalls where the job died
mid-batch. Will revisit when per-card status is wired through.
- Use of `kb_ingest_state.chunks_embedded` (#888) as the chunk count
source. This PR uses Qdrant scroll directly so it can land
independently of #888.
- 10 new unit tests on `decideWarnings`, all pass
- Type-check clean
- Hot-patch + browser smoke test deferred until #891 lands (the ratio
registry needs to exist in the DB for `estimateChunks()` to return
non-null estimates — without it, only Warning A fires which is still
useful but Warning B stays dormant)
* feat(KB): per-file ingest state machine (Phase 1 of RFC #883)
Adds a persistent state machine for AI knowledge-base ingestion so the
scanner can distinguish "fully indexed", "user opted out", "failed", and
"stalled" from each other — none of which were derivable from the prior
binary "any chunks in Qdrant ⇒ embedded" check.
## What lands
- New table `kb_ingest_state` keyed by `file_path` with enum state column
(`pending_decision | indexed | browse_only | failed | stalled`).
Independent of `installed_resources` so it covers both curated downloads
and manually-uploaded KB files.
- New KV key `rag.defaultIngestPolicy` (string: `Always | Manual`).
Registered now but not consumed yet — JIT prompt + wizard step land in
Phase 3 of the RFC.
- `EmbedFileJob.handle` writes state on terminal outcomes:
- Success (final batch) → `indexed` + chunks count
- `UnrecoverableError` → `failed` + error message
- Retryable errors are left to BullMQ's existing retry path
- `scanAndSyncStorage` swaps the binary qdrant check for a state-aware
decision tree (see `decideScanAction`). Existing installs auto-backfill
on first scan: files with chunks in Qdrant but no state row become
`indexed`; new files start as `pending_decision`.
- `deleteFileBySource` drops the state row last, so removed files
disappear entirely instead of leaving an orphan that the next scan
would re-dispatch into nothing.
## What does NOT land here
- Ratio registry (separate PR) — needed for partial-stall detection and
cost estimates, but a separable concern.
- #880 follow-up initial-progress anchor (separate tiny PR).
- Phase 2 UI (status pill, per-card actions, conditional warnings).
- Phase 3 policy surfaces (wizard step, JIT prompt, guardrail modal).
- PR #886's bulk-action hookup — `_deletePointsBySource` / Re-embed All
/ Reset & Rebuild would also want to set state, but #886 isn't merged
yet; that wiring goes in a follow-up once #886 lands.
## Target
This is forward work for v1.40.0 (RFC #883). Branching off `rc` because
that's the current latest base and post-GA Jake will sync rc→dev; a
retarget at PR-open time is a fast-forward if requested.
## Tests
- 9 new unit tests for `decideScanAction` covering all five states plus
the no-row / chunks-present / chunks-missing combinations
- Type-check clean
- Smoke-tested end-to-end on NOMAD3 via hot-patch:
- Backfill: 5 ZIMs + 2 KB uploads with existing chunks in Qdrant all
came back `indexed` on first scan
- Pending dispatch: a video-only ZIM with no chunks (`lrnselfreliance`)
came back `pending_decision` and was correctly re-dispatched (Bull
deduped to its historical `:completed` jobId — bgauger's #886 fix
drains that)
- Delete hook: deleting a KB upload via `DELETE /api/rag/files`
removed both the disk file and the state row
* feat(KB): Always/Manual ingest policy toggle (RFC #883 §1/§4)
Activates the `rag.defaultIngestPolicy` KV registered in Phase 1
(#888) so users on a fresh install (or anyone who picks Manual mode)
no longer get every new ZIM auto-dispatched to the embed pipeline.
## Stacks on #888
This PR's base is `feat/kb-ingest-state-machine` (#888). The state
machine has to be in place for the decision function to be policy-aware;
GitHub will fast-forward the base to `rc` once #888 merges.
## Backend changes
- `decideScanAction` now takes a `policy: 'Always' | 'Manual'` argument
(defaults to `Always` for backward compatibility).
- New `ScanAction` kind: `create_pending`. Manual mode records that the
scanner has seen a new file (so the UI can surface a per-card Index
affordance later) without dispatching an EmbedFileJob.
- `scanAndSyncStorage` reads the KV and passes it through. The scan-result
log line now includes the active policy and a `waiting on user` count
for Manual-mode hits.
- `rag.defaultIngestPolicy` added to `SETTINGS_KEYS` so it's reachable
through the existing `GET/PATCH /api/system/settings` surface — no new
endpoint.
## Frontend changes
- New section in the KB panel between "Why upload" and "Processing Queue":
"Auto-index new content for AI? [Always | Manual]" — segmented radio
with copy explaining the 5-10× disk multiplier. Default Always.
- `useQuery('ingestPolicy')` reads the current value; clicking the
inactive option mutates and shows a notification confirming the new
behavior.
## Tests
- 14 unit tests on `decideScanAction` (was 9) — split into Always-mode
cases (preserves Phase 1's contract) and Manual-mode cases
(`create_pending`, `pending_decision → skip`, etc.).
- Type-check clean.
- Hot-patch + browser verification deferred until #888 lands; the state
machine smoke-tested cleanly on NOMAD3 in #888's PR, and this PR's
decision-tree changes are exhaustively unit-tested.
## RFC open question §3 — policy-change re-trigger
Switching Manual → Always doesn't auto-dispatch existing `pending_decision`
rows immediately. The next scan re-evaluates and dispatches them under
the new policy. This matches the RFC's "treat the switch as I've-
thought-about-it" instinct for the guardrail; full guardrail
implementation lands in Phase 3 task 14.
---------
Co-authored-by: Jake Turner <52841588+jakeaturner@users.noreply.github.com>
Project NOMAD's bundled docs (`/app/docs/*.md` and `README.md`) each
embed as their own KB source — currently rendering as 12+ individual
rows that swamp user-uploaded content in the Stored Files table.
Collapse them into one informational row:
> Project NOMAD documentation · 12 files · Managed by NOMAD
The admin-docs row hides the Delete button (those files would be
re-embedded on the next sync anyway, so deleting is a footgun). User
uploads and ZIMs keep their existing per-row Delete UX.
Also adds deterministic sort: ZIMs → user uploads → admin docs → other,
alphabetical within each bucket. Pure frontend change — `/api/rag/files`
response shape unchanged.
Decision logic extracted to `kb_file_grouping.ts` with 9 unit tests
covering bucket classification, sort order, count noun pluralization,
and empty-input handling.
Adds a check to RAG health to make sure nomad_qdrant is online, if not
then the user will be blocked from clicking any buttons in the KB modal
until they click the start qdrant button and let the container start
There is a new file qdrant_restart_policy_provider.ts, which tries to
ensure that the restart policy always exists for the nomad_qdrant
container even though the policy should have been there when the
container is created.
Add a warm charcoal dark mode ("Night Ops") using CSS variable swapping
under [data-theme="dark"]. All 23 desert palette variables are overridden
with dark-mode counterparts, and ~313 generic Tailwind classes (bg-white,
text-gray-*, border-gray-*) are replaced with semantic tokens.
Infrastructure:
- CSS variable overrides in app.css for both themes
- ThemeProvider + useTheme hook (localStorage + KV store sync)
- ThemeToggle component (moon/sun icons, "Night Ops"/"Day Ops" labels)
- FOUC prevention script in inertia_layout.edge
- Toggle placed in StyledSidebar and Footer for access on every page
Color replacements across 50 files:
- bg-white → bg-surface-primary
- bg-gray-50/100 → bg-surface-secondary
- text-gray-900/800 → text-text-primary
- text-gray-600/500 → text-text-secondary/text-text-muted
- border-gray-200/300 → border-border-subtle/border-border-default
- text-desert-white → text-white (fixes invisible text on colored bg)
- Button hover/active states use dedicated btn-green-hover/active vars
Co-Authored-By: Claude Opus 4.6 <noreply@anthropic.com>
Jake Turner
Chris Sherwood
chriscrosstalk
Jake Turner
Henry Estela